HR & Admin Officer

Job Responsibilities

• Manage the full HR cycle including recruitment, onboarding, confirmation, and offboarding following company SOPs.
• Maintain accurate employee records including joining details, leave balances, attendance, and performance data.
• Prepare and submit weekly Attendance & Worklog Reports and admin summaries to management.
• Conduct scheduled HR 1:1 check-ins with employees, document outcomes and follow through on action items.
• Handle all employee queries on HR policies, benefits, leave, and compliance with Bangladesh Labour Law.
• Design and develop administrative documents, templates, and reports as per organizational requirements.
• Run daily, weekly, and monthly admin operations independently including calls, emails, filing, document management, and office coordination.
• Manage office inventory, equipment, vendor relationships, procurement, insurance records, and service renewals.
• Manage petty cash, daily expense logs, vendor payments, and monthly reconciliation; keep all financial records accurate and audit-ready.
• Prepare and submit the Monthly Expense Report and assist in quarterly budget tracking.
• Coordinate office events, team celebrations, and guest hospitality per company policy.
• Support management meeting preparation, track action items, and handle assigned tasks promptly without follow-ups.
• Prepare the Yearly Report at year-end and any on-demand reports as required by management.
• Perform any additional responsibilities assigned by management as and when necessary.

Requirements

• Bachelor’s degree in BBA, HRM, Management, or related field.
• 2-4 years of experience in an HR, Admin, or combined HR-Admin role.
• Hands-on experience with end-to-end recruitment, onboarding, and employee record management.
• Working knowledge of Bangladesh Labour Law and HR compliance practices.
• Experience with petty cash management and basic accounts.
• Proficient in MS Office (Word, Excel, Outlook), Google Workspace, and solid web research skills.
• Experience with HRM software, ERP systems, Notion, and Google Drive.
• Demonstrated ability to analyze, collect, and manage data with accuracy and attention to detail.
• Strong written and verbal communication skills in English including good typing speed and accuracy.
• Self-reliant, proactive problem-solver who follows SOPs correctly and flags issues without being asked.
• Discreet and trustworthy when handling confidential employee and financial information.
• Excellent team player with a positive, flexible attitude and ability to work under pressure.

Good to Have

• Experience in a tech company or software agency.
• Familiarity with EOS/L10 meeting structure.
• Experience coordinating intern or junior staff programs.
• Comfortable using AI tools such as ChatGPT or similar to improve day-to-day productivity and work efficiency.

Compensation & Other Benefits

• Salary: Negotiable based on expertise.
• Provident Fund: Company-supported provident fund.
• Medical Insurance: Comprehensive medical coverage provided.
• Lunch: Fully subsidized lunch provided daily.
• Festival Bonus: 2 festival bonuses per year.
• Performance Bonus: Based on individual and company performance.
• Annual Salary Review: Yearly performance-based increment.
• Annual Tour or Retreat: Company-sponsored annual tour or team retreat.
• Weekly Holidays: 2 days (Saturday & Sunday).
• Unlimited tea and coffee available at the office.
• Other benefits as per company policy.